The situation

Purchasing, subcontractor invoices and project costs were handled across separate systems, paper and email. Approvals took a long time, the same data was typed in several places, and management had little real-time insight into project costs. Customers and suppliers had to call or email to ask about orders and documents.

What we did

  • Implemented SAP Business One for finance, purchasing, inventory and project tracking.
  • Set up DocuWare approval workflows for supplier and subcontractor invoices, linked to SAP Business One.
  • Integrated SAP Business One with the company’s other systems to remove double data entry.
  • Built a custom web portal connected to SAP Business One, where customers and suppliers check orders, documents and their status themselves.

The result

  • Data is entered once and flows between systems automatically.
  • Customers and suppliers check orders, documents and their status in the portal instead of calling or emailing.
  • Invoice approvals move through workflows instead of paper and email chains.
  • Management sees project costs and progress as they happen.