DocuWare document management and workflows
As an official DocuWare Silver Partner, we digitize document capture, workflows and archiving. We connect DocuWare with SAP Business One so each file is linked to its transaction.
What you get
- Official DocuWare Silver Partner
- Invoices approved in workflows instead of email threads
- Documents searchable and linked to SAP Business One
- On premises or in DocuWare Cloud
Where are you today?
Invoices are approved by email
Supplier invoices arrive on paper or as PDF, are forwarded for approval and typed into SAP Business One by hand.
Invoice processingContract deadlines get missed
Contracts sit in folders and mailboxes, and nobody is reminded before a notice period ends.
Contract managementDocuments are hard to find
Files live on paper, in shared folders and in inboxes, and each department files them differently.
Archive & workflowsDocuWare and SAP are not connected
You already use DocuWare or SAP Business One, but documents and transactions are not linked.
SAP Business One integration
What happens to a document in DocuWare
Every document type follows the same route. We set up each step for your documents and your rules.
Capture
Documents arrive by email, from a scanner or from SAP Business One.
Index
DocuWare reads the key fields, and your staff confirm them.
Route
A workflow sends the document to the people who check and approve it.
Archive
The document is stored once, with access rights for each document type.
Find
Staff search by field or full text, or open the file from SAP Business One.
What we do with DocuWare
Invoice processing
Incoming invoices captured by email or scan, read automatically, approved in a workflow and posted to SAP Business One.
- Capture
- Automatic reading
- Approval workflow
Contract management
Contracts in one place, with reminders before deadlines, restricted access, versions, full-text search and electronic signature.
- Deadline reminders
- Restricted access
- Versions and search
Archive & workflows
One searchable archive for every department, and approval workflows built around the way your company works.
- Central archive
- Capture
- Access rights
SAP Business One integration
Documents and transactions linked in both directions: files open from SAP Business One, SAP print-outs are archived automatically and approved documents are posted.
- Open files from SAP
- Archive SAP print-outs
- Index from SAP data
On your servers or in DocuWare Cloud
| On your servers or in DocuWare Cloud | On your servers | DocuWare Cloud |
|---|---|---|
| Where it runs | On servers you own or rent | As a cloud service from DocuWare |
| Licensing | DocuWare licences | DocuWare subscription |
| Servers and backups | Looked after by your IT or by us | Part of the cloud service |
| Moving later | We migrate existing installations to DocuWare Cloud | Nothing to move |
Case studies
All case studiesTrading & distribution · Switzerland
One connected system for a Swiss distributor
- Situation
- Finance, sales, purchasing and the warehouse worked in separate tools, and data was retyped between them.
- What we did
- Implemented SAP Business One with DocuWare approval workflows, integrations and automated reports.
- Result
- Month-end closing runs in one system, and sales and purchasing see real-time stock.
Read case studyConstruction · Cyprus
SAP Business One and a partner portal for a Cyprus construction firm
- Situation
- Purchasing, subcontractor invoices and project costs were spread across systems, paper and email.
- What we did
- Introduced SAP Business One with DocuWare approvals, integrations and a customer and supplier portal.
- Result
- Data is entered once, and management sees project costs as they happen.
Read case studyFinancial & professional services · United Kingdom
SAP Business One and HANA 2.0 upgrade for a UK financial services firm
- Situation
- SAP Business One, its integrations and add-ons ran on SAP HANA 1.0, which is no longer maintained, on aging company servers.
- What we did
- Upgraded SAP Business One to the latest release on SAP HANA 2.0 in Microsoft Azure, with updated integrations and add-ons.
- Result
- Supported versions, a noticeably faster system and new features, with no disruption for users.
Read case study
Free consultation
Start with one document process
In the free 30-minute video call we look at one process, for example supplier invoices, and how it would run in DocuWare. Afterwards you receive a written recommendation.
Licences, cloud and support
Licences and subscriptions
As a DocuWare Silver Partner we supply DocuWare licences and subscriptions and advise which fit your users and documents.
Move to DocuWare Cloud
We migrate on-premises installations to DocuWare Cloud, with your documents, index data and workflows.
Support
Ongoing support for administrators and users under a support contract.
Training and improvements
Training for administrators and users, and workflow changes as your processes change.
Frequently asked questions
- Do we need SAP Business One to use DocuWare?
- No. DocuWare works on its own as an archive and workflow system. If you run SAP Business One, we connect the two so documents and transactions are linked.
- Should we choose DocuWare Cloud or our own servers?
- Both are possible. DocuWare Cloud needs no servers of your own. An on-premises installation keeps the system in your own infrastructure. We compare both for your situation in the consultation, and we can move an existing installation to DocuWare Cloud later.
- Which process should we start with?
- Most companies start with one process that causes daily effort, often incoming supplier invoices. Once it runs, further document types and departments follow.
- Can you take over an existing DocuWare installation?
- Yes. We support and extend existing installations, add workflows and connect them to SAP Business One.
- How do we start?
- Book a free 30-minute video call. Afterwards you receive a written recommendation for the next steps, with no obligation.
Knowledge base
Open the knowledge baseDocuWare
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Find administration tasks in DocuWare 7.14 Configurations
Locate document, workflow and integration settings in the reorganized on-premises configuration area.
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Install an HTTPS certificate for an on-premises DocuWare site
Coordinate the IIS certificate binding with DocuWare's own web-connection configuration.
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Free consultation
Talk to a specialist about your systems
Discuss your current systems and what you need in a 30-minute video call. Afterwards, you receive a written recommendation for the next steps, with no obligation.
- 1Tell us briefly about your company and systems
- 2Meet a specialist in a 30-minute video call
- 3Receive a written recommendation