Document AI for SAP Business One
Documents captured in DocuWare or received by email are read by AI and prepared as SAP Business One documents. Supplier invoices become purchase invoices, customer orders become sales orders, and delivery notes are matched to their purchase orders. Your staff review and approve instead of typing.
What you get
- Supplier invoices prepared as purchase invoices
- Customer orders prepared as sales orders
- Delivery notes matched to orders and goods receipts
- A person approves before anything is posted
- Self-hosted models possible
Is this for you?
Orders arrive as PDF and email
Customer orders are read by a person and typed line by line into SAP Business One.
Invoice entry takes days
Supplier invoices wait in a queue, and discounts and deadlines are missed.
Typing errors reach the books
Wrong quantities, items or amounts are found only later, in stock or at month end.
What we automate
01
Supplier invoices
Read and prepared as SAP Business One purchase invoices, ready for approval.
02
Customer orders
Orders received by email or PDF are prepared as SAP Business One sales orders.
03
Delivery notes
Matched to their purchase orders and goods receipts.
04
Other documents
Further document types follow the same pattern. We check each one with you on real examples.
How we work
Collect
We take real examples of your documents, including the difficult ones.
Build
We set up reading, matching to your master data and the draft in SAP Business One.
Pilot
Your staff approve every result, and we correct what they find.
Run
We roll it out, monitor it and keep improving it.
From the document to SAP Business One
| From the document to SAP Business One | On the document | In SAP Business One |
|---|---|---|
| Who | Supplier or customer name and details | Matched to the business partner |
| Reference | Document number and date | Reference number and dates of the document |
| Lines | Items, quantities and prices | Document lines with your items |
| Totals | Net amount, tax and total | Totals of the prepared document |
| Approval | The original file | Linked to the draft for the person who approves |
What the cost depends on
- How many document types are included
- How varied the layouts of your suppliers and customers are
- Whether documents are already captured in DocuWare
- Cloud model or self-hosted model
DocuWare
Approval workflows without custom AI
For supplier invoices, DocuWare with Intelligent Indexing and an approval workflow is often enough. We tell you when it is.
Frequently asked questions
- How is this different from DocuWare Intelligent Indexing?
- Intelligent Indexing reads the key fields of a document for filing and workflows. Document AI goes further: it reads the lines, matches them to your items and business partners and prepares the full SAP Business One document.
- What happens when the AI is unsure?
- Every document is reviewed by a person before it is posted, so a wrong reading is caught there and corrected.
- Can the model run on our own servers?
- Yes. Depending on the use case we use a cloud model with EU data processing or a self-hosted open model on your servers.
More about AI automation
Free consultation
Talk to a specialist about your systems
Discuss your current systems and what you need in a 30-minute video call. Afterwards, you receive a written recommendation for the next steps, with no obligation.
- 1Tell us briefly about your company and systems
- 2Meet a specialist in a 30-minute video call
- 3Receive a written recommendation