Document archive and workflows with DocuWare
We move documents from paper, shared folders and mailboxes into one DocuWare archive, indexed and searchable. On top of the archive we build workflows for the approvals and checks your departments do every day.
What you get
- One archive instead of paper, folders and mailboxes
- Documents found by field or full text
- Access rights for each document type
- Workflows for any department, not only finance
Is this for you?
Paper still fills cabinets
Delivery notes, contracts and personnel documents are filed on paper and searched by hand.
Shared folders have grown wild
Every department has its own folder structure and file names, and duplicates are everywhere.
Approvals have no fixed route
Requests are approved by email or on paper, and nobody sees where they stand.
Where are you now?
Most companies are somewhere on this path. We start from your stage and move one step at a time.
- Stage 1
Paper and email
Documents are filed in cabinets and inboxes.
- Stage 2
Shared folders
Files are digital, but found only by folder and file name.
- Stage 3
Central archive
Every document is indexed, searchable and protected by access rights.
- Stage 4
Workflows
Documents move to the right people by themselves.
What we set up
01
Central archive
File cabinets for your document types, with index fields that match how your staff search.
02
Capture
Scanning for paper, monitored mailboxes for email, and import of existing files.
03
Access rights
Each document type has its own access rights, so staff see what they need and nothing else.
04
Custom workflows
Approval and review workflows for any department, built around your rules and changed as your processes change.
What the cost depends on
- How many document types and departments are included
- Whether existing paper and files are brought in
- How many workflows you need
- DocuWare Cloud or your own servers
Frequently asked questions
- Do we have to scan all our old paper?
- No. Many companies start with new documents and bring in older ones only where they are still needed.
- Which departments can use workflows?
- Any department. Finance often starts, and other departments follow with their own approvals.
- Can workflows be changed later?
- Yes. We adjust workflows when your rules, people or processes change.
Free consultation
Talk to a specialist about your systems
Discuss your current systems and what you need in a 30-minute video call. Afterwards, you receive a written recommendation for the next steps, with no obligation.
- 1Tell us briefly about your company and systems
- 2Meet a specialist in a 30-minute video call
- 3Receive a written recommendation