Contract management with DocuWare
Contracts are stored once, with their dates and the person responsible. DocuWare reminds that person before a notice period or renewal, limits who can see each contract and keeps every amendment as a version.
What you get
- Reminders before notice periods, renewals and expiry
- Only authorised people see each contract type
- Amendments kept as versions
- Full-text search across all contracts
- Signing from DocuWare with its signature service
Is this for you?
A contract renewed unnoticed
The notice period passed because the date lived in someone’s calendar or nowhere at all.
Nobody knows which version is valid
Drafts, signed copies and amendments are spread across mailboxes and folders.
Too many people can open them
Contracts sit in shared folders where access is hard to control.
A contract’s dates, watched for you
From signature to renewal, the contract stays in one place and the next date is never a surprise.
Signing
Signed electronically
The contract is sent for signature from DocuWare.
Day one
Filed with its dates
Start, notice period, renewal and the responsible person are stored.
Before the deadline
Reminder sent
The responsible person is reminded in time to decide.
Decision
Renew, change or end
The decision is made with the contract and its history at hand.
Afterwards
Amendment as a version
A changed contract becomes a new version with new dates.
What we set up
01
Deadline reminders
Notice periods, renewals and expiry dates are stored with each contract and trigger reminders to the responsible person.
02
Restricted access
Access rights by contract type, so only authorised people see a contract, and access is logged.
03
Versions and search
Amendments are kept as versions of the same contract. Full-text search finds a clause across all contracts.
04
Electronic signature
Contracts are sent for signing from DocuWare with its signature service, and the signed copy is filed automatically.
What the cost depends on
- How many contract types and access groups you need
- Whether existing contracts are scanned and imported
- Whether you use electronic signature
- DocuWare Cloud or your own servers
Frequently asked questions
- Can existing contracts be included?
- Yes. Existing contracts are scanned or imported and indexed with their dates, so reminders work for them as well.
- Who receives the reminders?
- The person responsible for the contract. You decide per contract type who that is and how early the reminder goes out.
- How is electronic signature handled?
- Contracts are sent for signing with the DocuWare signature service. The signed document returns to DocuWare and is filed with the contract.
Free consultation
Talk to a specialist about your systems
Discuss your current systems and what you need in a 30-minute video call. Afterwards, you receive a written recommendation for the next steps, with no obligation.
- 1Tell us briefly about your company and systems
- 2Meet a specialist in a 30-minute video call
- 3Receive a written recommendation